Implementation Checklist

The following is a timeline that allows ample time for conducting necessary conversations on campus, including communication with campus departments as necessary, and for coordination with IDEA for survey delivery. 

At a minimum, departments/institutions should allow two weeks at the front end of the implementation process. Most surveys are open for two weeks, though campuses can choose a longer or shorter period of time. IDEA requires up to 10 days to run the data and distribute the report.

  • 1-2 months prior to survey start date: Review Best Practices for Administrators and determine survey start and end dates
  • 2-4 weeks prior to survey start date: Prepare Campus Environment (see Best Practices and Implementation Guide)   
  • 2-3 weeks prior to survey start date: Email or go to Contact Us and select Administrator Feedback System as the subject to obtain the IDEA Feedback for Administrators Survey Request Form     
  • 1-2 weeks prior to survey start date: Complete and submit IDEA Feedback System for Administrators Survey Request Form; IDEA will email Primary Contact with confirmation that survey is established and will begin on the requested date     
  • 1-4 weeks during survey administration: Administrator Information Form (i.e., self-assessment) and Impressions of Administrator Forms are open, reminder emails sent at requested frequency to non-respondents     
  • 1 week prior to survey end date: Initial response rate information is emailed to Primary Contact, update emails are provided to Primary Contact approximately every other work day until survey end     
  • 1-2 days after survey end date: Final response rate information emailed to Primary Contact, survey data submitted for processing     
  • 10 business days after survey end date: Final Report is emailed to Primary Contact; invoice is emailed to Billing Contact. Payment may be made by institutional check or credit/purchasing card